Frequency and duration of inspections by safety representatives

The frequency and duration of inspections should be agreed between the employer and the safety representative at the start of his or her term of office and should involve the safety committee, if such exists. It is difficult to set down exact frequencies for inspections, taking into account the numbers of employees exposed and the level of risk. However, the following examples can be used as a guide to determine the frequency and time spent on inspections. The types of businesses listed below are indicative and not exhaustive.

 

Type of business Number of employees Frequency of inspection Duration of inspection

Risk

Small office Retail establishment Service delivery business operating from one main workplace unit, section or department [2] Small school Less than 10 Fortnightly/monthly One hour

Low

Medium-sized office, retail or service business with several work areas, either in one unit, section or department or spread over some nearby locations As above at multi­locational workplaces [3] 10 to 50 Once a week/ fortnightly per unit, section or department Once a month per location One hour One hour

Low Low

Large office, retail or service business with several work areas, with many units, sections or departments or spread over some nearby locations As above at multi­locational workplaces More than 50 Once a month per unit, section or department Once a month per location One hour One hour

Low

 

Type of business Number of employees Frequency of inspection Duration of inspection Risk
Small manufacturing workplace Less than 10 Once a week/fortnightly One hour Medium Risk: (e.g. manual handling, semi-automated units and packaging, finish goods storage and dispatch)
Small manufacturing workplace Less than 10 Once a week/fortnightly Two hours High Risk: If the risks are increased or there are regular changes (e.g. manual handling, chemical/physical agents use, printing processes,)
Small construction site Less than 10 Once a week/fortnightly One hour High Risk e.g. If working at heights, traffic risks, excavations
Medium-sized manufacturing environment (each manufacturing unit, section or department to be inspected) 10 to 50 Once a week/ fortnightly per unit, section or department One hour High Risk: If the risks are increased as above or there are regular changes
Medium-sized health care institution (e.g. private hospital, nursing home), Medium-sized school or public body 10 to 50 Once a week/ fortnightly One to two hours High: if risks change regularly, or number of other people exposed increases e.g. members of the public, students etc.
Medium-sized 10 to 50 Once a week One to two High: if risks
construction site     hours change regularly,
(whole site to be       working at heights,
inspected)       traffic risks, excavations or the number of people exposed changes regularly e.g. when new workers or trades taken on etc.

 

Type of business Number of employees Frequency of inspection

Duration of inspection

Risk
Large manufacturing environment (each unit, section or department to be inspected) More than 50 Fortnightly/monthly per unit, section or department

One hour

High Risk: If the risks are increased as above or there are regular changes
Large construction environment (each unit, section or department to be inspected) More than 50 Once/twice a week

Two hours

High: if risks change regularly, as above or the number of people exposed changes regularly
Large regional hospital, large public body (e.g. county council, government department or large school) (each unit, section or department to be inspected) More than 50 Fortnightly/monthly per unit, section or department

One hour

High: if risks change regularly, or number of other people exposed increases e.g. members of the public, students etc.
As above at multi­locational workplaces More than 50 Fortnightly/monthly per location

One hour

High: as above

Originally posted 2013-10-06 11:52:52. Republished by Blog Post Promoter